Can you monitor your employees in the field in real time? Or are there various instances of encountering buddy punching and time theft? Well, it’s happening because you are not properly enlightened about the capabilities of field employee monitoring software. The software enables you to get real-time employee tracking and live workforce tracking. Thus, bringing you closer to conclude how your field employees are utilizing their working hours. 

That means, you can pinpoint the areas which show discrepancies, thereupon, make certain strategies. Instances of such can be an unproductive employee. Upon assessing that he is not working properly during the working hours. You can evaluate the possible reasons behind it and facilitate some training programs. This will help you boost your employee’s confidence and morale. Consequently, they proactively indulge in their jobs and tasks. 

Well, this is just a brief of the capability of field employee tracking software. Want to learn more? Read further in this guide. 

What is Field Employee Monitoring Software?

Employee monitoring software solutions help you gather insight into where employees are, how dedicatedly they work while on duty, and how many sites they have covered under one platform. Besides, the software shows the workforce availability in the field without letting you make any calls, emails, and messages to employees.

The software also updates managers whenever employees start/end/submit their tasks. All these help managers get a complete visibility into what’s going on in the field. Move into the next section to assess the benefits of using field employee monitoring software. 

Read Blog : Top Benefits of Field Employee Monitoring Software

Benefits of Using Field Employee Monitoring Software

Field employee monitoring software is pretty essential for any field service organization. Let’s reveal why they are the most necessary tools in this age and time. 

• Facilitate Remote Attendance Marking

The best-in-class field employee monitoring software enables remote attendance marking with these key features like: 

• Geocoded attendance marking: It captures geo coordinates and time stamps from where employees mark their attendance. 
• Biometric app login: It scans employees’ unique fingerprints to validate their identity against the stored database of employees. 
• Location-based visual verification: It lets employees take a snap of them, reaching at the task’s site. However, these snaps are not normal but consume lat/long and time of the place too. 

Field employees by using any of these methods can clock in/out right from the task’s site. They don’t have to go and forth to the office. All they require is to reach their client’s location and from there, mark themselves in to take further tasks and jobs. If you want to test these unique features for free, sign up to use TrackoField’s field employee monitoring software. 

• Ad-hoc Task Allocation

The most important feature that your field organization cannot grow without is ad-hoc task allocation. Field managers, instead of indulging in manual spreadsheets, just get an overview of the total workforce available on the field. Not just this, but they also assess employees’ location and updated task status. With this information in their fists, they allocate ad-hoc tasks to all employees. This helps in stimulating employees’ overall productivity and efficiency.  

Moreover, the software provides target vs. achievement reports. Upon assessing these reports, field managers can easily learn the total target completed against the task allotted. From assessing individual to group team members’ productivity, they can evaluate all. Thanks to the ad-hoc task allocation. 

• Flexible Leave Modules

Most field employee tracking solutions are also equipped with flexible leave modules. This assures the same platform for employees and managers to apply and approve leave requests. Yes, everything about employees’ leaves is recorded on the same platform. So that the leaves are properly documented instead of being scattered in multiple systems and huge files. 

Besides, the software auto calculates and records employees’ leave balance. This saves managers’ time and headache from being consumed in such manual tasks. What else? Managers can simply view the leave balance status, thereupon they assess the absenteeism rate monthly or annually. This helps them take better precautions before absenteeism starts affecting their workforce efficiency. 

• Expense Tracking and Reimbursement 

The work of field employees is totally different from the ones who are in the corporate industry. Because here employees, instead of working from the office building, work from scattered task’s locations. Moreover, they have to travel to visit clients and attend meetings. And during their journey they incur money out of their pockets, which is later reimbursed by the company with employees’ monthly payouts. 

However, due to a lack of transparency into the vitality of expenses incurred, employees started taking this as an opportunity. That means, they showed the amount higher than the actual spent. This is where the automated expense tracking and reimbursement comes in. The feature lets managers simply validate the expenses made with distance traveled reports. Besides, it enables employees to simply snap their bills and invoices and upload the same digitally. With such information on employees’ expenses on hand, managers not just track expenses but also reimburse employees accurately.

To Sum it Up!

Well, that’s just an overview of the best employee monitoring software like TrackoField that has various other capabilities and features. If you want to learn more and try out the software, sign up to use it for free. 

After signing up, you will get access to various modules within the software such as: 

• Automated attendance marking
• Speedier expense reimbursement
• Target vs achievement reports
• Optimal schedule planning
• Ad-hoc order placement 
• Flexible leave modules
• Automated payroll computation. 

Indeed, with such modules beforehand, you will streamline your overall field operations and boost workforce efficiency. 

Source : Top Benefits of Investing in Field Employee Monitoring Software

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